Please take the time to review the recent changes to the I-9 Form. We have provided the following resources to familiarize yourself with the changes and ensure your organization’s compliance with the updated requirements.
Employers may adopt the new form immediately and will be required to utilize the new form starting on November 1, 2023. It is important to stay up-to-date with these changes to remain compliant and avoid any potential penalties.
What Form I-9 Versions may be used:
- Employers may begin using the new Form I‑9 (OMB No. 1615-0047) immediately
- The Form I‑9 dated “10/19/2019” may continue to be used through Oct. 31, 2023. The version date can be found at the lower left corner of the form.
- Beginning Nov. 1, 2023, only the new Form I‑9 dated “08/01/23” may be used.
Key Changes Include:
- Employers may remotely examine employees’ Form I‑9 documents provided they are enrolled in E-Verify.
- Reduced Sections 1 and 2 to a single sheet. No previous fields were removed. Multiple fields were merged into fewer fields when possible, such as in the employer certification.
- Ensured the form can be filled out on tablets and mobile devices by downloading onto the device and opening in the free Adobe Acrobat Reader app.
- Removed certain features to ensure the form can be downloaded easily. This also removes the requirement to enter N/A in certain fields.
A full summary of all the changes can be accessed here: I-9 Summary of Changes
To help you navigate these changes, we have compiled a set of resources:
- Updated I-9 Form (OMB No.1615-0047): You can download the latest version of the I-9 Form directly from the USCIS website using the following link: I-9 Form Download Link
- I-9 Handbook for Employers (Form M-274): This handbook provides detailed instructions on how to complete the I-9 Form accurately. Access the handbook here: I-9 Handbook
- E-Verify Information: If you participate in the E-Verify program, it’s essential to ensure your I-9 process is aligned. Learn more about E-Verify here: E-Verify Information
- FAQs and Guidance: USCIS has a comprehensive FAQ section addressing common questions about the I-9 Form and its updates. Access it here: I-9 FAQs
If you have any questions or need further assistance, feel free to reach out to our HR services team. We’re here to help!
Dustin’s career in Human Resources has spanned over 14 years within Tribal Gaming and Government with the Prairie Band Potawatomi Nation (Kansas). He has been responsible for providing support to all levels of management and employees, including, but not limited to, providing guidance on employee relations issues, conducting evaluations on policy violations, performance management, devising and implementing policies and procedures, developing compensation plans, and maintaining Employee Handbooks.